My Office Asia
Hong Kong skyline at dusk

How it works

Three options.Two hours.One advisor.

We're not a marketplace and we're not five operator sales reps in your inbox. One conversation with Bobby, three options shortlisted by an experienced advisor, and a placement that closes typically 18% below the operator's published rack rate.

  • 2 hFirst reply
  • 3Hand-picked options
  • 18%Avg saved vs rack rate
Browse case studies

The process

How a Hong Kong office search runs through us

Five steps from first message to move-in. Each one timeboxed; you only ever speak to one advisor.

  1. 01

    Brief us

    5–10 minutes

    Tell us your district, team size, budget band, and target move-in date — usually a short WhatsApp exchange or a single email. We don't need a formal RFP and we don't ask for proof of funds upfront.

    If your brief is partial (e.g. you're between Central and Wan Chai, or your headcount could swing 12-18 desks), say so. We'll structure the shortlist around the trade-offs rather than push you to commit early.

    • WhatsApp, email, or a short call
    • No RFP forms, no qualification questionnaires
    • Confidential — operators don't see your brief unless you ask
  2. 02

    We shortlist

    ≤ 2 hours, business days

    Within two business hours we come back with three options that fit. Each one has the operator brand, building grade, indicative pricing we've already negotiated against, plus a one-line rationale on why we picked it.

    If you want more options, ask. If two of the three are obviously wrong, tell us why and we'll re-shortlist. Either way, you don't get five competing operator reps in your inbox — only what we've vetted.

    • 3 hand-picked options, never a long list
    • Indicative pricing already negotiated
    • Plain-English rationale per option
  3. 03

    Tour with us

    Same day or next day

    We coordinate the tours directly with the operators and accompany you on each one — we don't hand you over to the operator's sales rep. Most clients see all three options in a single afternoon.

    We've usually toured each building before, so we can flag floor-by-floor differences (which floors get harbour views, which side faces direct sun, which meeting rooms work for video calls) that the operator's rep won't volunteer.

    • Advisor attends every tour
    • All three buildings in one afternoon, typically
    • Floor-level intel the operator won't share
  4. 04

    We negotiate

    3–5 business days

    Once you've picked one, we negotiate on your behalf — rate, free months, deposit terms, break clauses, expansion rights. Standard outcomes in 2026: 1 free month on a 12-month commitment, 10–20% off the operator's published rate.

    We share the term sheet with you before signing, walk through every clause that matters, and flag the operator's red lines so you know where the deal can flex and where it can't.

    • Rate, free months, and deposit negotiated together
    • Term sheet review before you sign
    • Operator-specific clause-level flagging
  5. 05

    You move in

    1–3 days for a ready suite

    For ready-to-occupy private suites: 1–3 business days from signing. For custom fit-outs (logo on the wall, branded reception, custom furniture): 2–4 weeks.

    We hand off the operational relationship to the operator's onboarding manager but stay on call for the first 30 days in case anything's off — wrong keycards, missing meeting-room credits, IT issues. Most clients don't need us to step in.

    • 1–3 days for a turnkey suite
    • 30-day post-move support
    • Direct line into the operator's onboarding lead
  6. 06

    We stay in touch

    Ongoing

    Most of our clients come back when they need to expand, downsize, or relocate. We track your renewal date and check in 90 days before to flag whether the market has moved in your favour.

    If you decide to renew with the same operator, we'll renegotiate the renewal terms at no fee to you (operator pays). If you want to look at the market again, we re-run the process.

    • Renewal-date tracking
    • Renegotiate renewals at no fee
    • First call when you need to expand or relocate

How we compare

MOA vs marketplaces vs going direct

Three ways to find a Hong Kong office today. Same flex inventory; very different experience.

My Office AsiaIndependent advisorMarketplaceAggregator listing siteGoing directOperator sales rep
What you pay$0 — operator funds our fee on placement$0 (lead is sold to the highest-bidding operator)$0 (rack rate)
How options arriveThree hand-picked options within 2 hoursLong list of every operator that paid for visibilityWhatever that one operator has
Recommendation neutralitySame fee regardless of operator — we recommend what fitsOperators bidding for the lead — top of list ≠ best fitOperator only sells their own buildings
Negotiation on rate / termsYes — typically 18% below rackNo — you negotiate yourself with the operatorLimited — operator has no incentive to discount
Tour supportAdvisor attends every tour with youYou book and tour aloneOperator's sales rep
Renewal renegotiationYes — at no fee to youNot offeredYou handle it
Single point of contactOne advisor, end to endFive+ operator reps fighting for your attentionOperator's sales team

Comparison reflects the typical Hong Kong flex office market in 2026. Marketplaces and direct enquiries can deliver good outcomes — they just don't match the support model and negotiation leverage of an experienced advisor.

The fee model

How is this free for tenants?

Our placement fee is paid by the operator on a successful signing — the same model that residential property agents use. The fee is built into the operator's standard pricing, so the headline rate you see is the same whether you come direct or through us.

The difference is what happens during the negotiation. Operators publish rack rates aimed at direct enquiries from teams who don't know better. When an experienced advisor is in the loop and the operator knows they're competing against three other shortlisted options, rates discount aggressively. That's where the 18% average saving comes from.

There are no retainers, no consultation fees, and no upfront costs of any kind. If we don't place you, neither side owes anything.

Tenants never pay a fee. Ever.
  1. 01

    We shortlist & negotiate

    Free for you — pre-negotiated rates against three options.

  2. 02

    You sign with the operator

    Standard rate as published on the operator's price list.

  3. 03

    Operator pays our placement fee

    On signing — already factored into the operator's pricing.

Timing

What 'fast' looks like in numbers

Service-level commitments we hold ourselves to during Hong Kong business hours.

  • ≤ 15 minFirst reply on WhatsAppDuring HK business hours (Mon–Fri, 9 am – 7 pm HKT)
  • ≤ 2 hFirst shortlist of 3 optionsSame business day for briefs received before 5 pm
  • Same dayTour schedulingMost clients tour all 3 options within 24 hours
  • ≤ 2 weeksBrief to signingTypical end-to-end window for a ready-to-occupy suite

Your advisor

One advisor, end to end

Bobby Sodeiri, founder of My Office Asia

Bobby Sodeiri

Founder & Lead Advisor — My Office Asia

Bobby Sodeiri has been advising Hong Kong office tenants since 2019, with previous experience inside Central's flex operator landscape and across APAC tenant rep at one of the largest commercial brokerages.

He runs every brief personally — from the first WhatsApp message to the post-move check-in. There's no junior team, no pipeline of accounts being passed between people, and no monthly target driving recommendations.

If your brief lands during HK business hours you'll typically hear back from Bobby directly within 15 minutes. Outside business hours, the next morning.

  • 10+ years Hong Kong
  • Established 2019
  • Flex offices
  • Private offices
  • Coworking
  • Enterprise floors

Common questions

Quick answers

The questions we get asked most often before signing — short answers below, full library on the FAQ page.

  • Is this really free for tenants?

    Yes. Our placement fee is paid by the operator on a successful signing — never by you. No retainers, no upfront fees, no upselling.

  • How fast do you respond?

    Within 15 minutes on WhatsApp during Hong Kong business hours, two hours via email. Outside business hours, the start of the next business day.

  • Do you work with every operator?

    Yes — we have placement relationships with every major flexible workspace operator in Hong Kong, plus most of the boutique and independent operators.

  • Is the service worth it for a 2-desk team?

    Yes. The fee model means there's no minimum brief size. We've placed teams as small as 2 desks and as large as full enterprise floors — same process, same response time.

  • What if nothing in the shortlist fits?

    We re-run the shortlist with adjusted parameters. If the brief genuinely can't be fulfilled (very specific compliance need, unusual sub-market), we'll tell you that early rather than waste your time.

See all FAQs →

Ready to start

Brief Bobby in two minutes

Tell us your district, team size, and timeline. Three options shortlisted within two hours during HK business hours.

WhatsApp BobbyEmail Bobby
Let's chat!